Central Reservation Office: 1-800-10-9376688
Phone: 1800-10-9376688
Fax: +632 505-3099
Email: whc.rsvn@waterfronthotels.net
Central Reservation Office: 1-800-10-9376688
FOR THE ANNUAL STOCKHOLDERS MEETING 2024
OF ACESITE (PHILIPPINES) HOTEL CORPORATION
PROCEDURE OF ONLINE VOTING
In line with Acesite (Philippines) Hotel Corporation, referred to as Acesite or the Company hereafter, Annual Stockholder’s Meeting 2024 or ASM 2024, the following information shall be made available in the company’s official corporate website https://www.waterfronthotels.com.ph/investor_relations/.
Upon clicking the link, please scroll down the page and choose the “ACESITE ANNUAL STOCKHOLDERS MEETING 2024” dropdown button for the selection of information needed.
1. Stockholders of Acesite (Philippines) Hotel Corporation, can click the link https://www.waterfronthotels.com.ph/investor_relations/ to choose from the menu buttons for the Notice of the Annual Stockholder’s Meeting 2024, Minutes of the Meeting 2023, Voting Form 2023, Annual Report and Audited Financial Statement 2023.
2. Upon registration, the following attachments are required per stockholder.
a. For individual stockholders:
i. Scanned copy of any valid government-issued ID;
ii. Scanned copy of stock certificate in the name of the individual stockholder;
iii. Active email address, contact number (mobile or landline).
b. For stockholders with joint account:
i. Scanned copy of authorization letter signed by other stockholders indicating the person among them authorized to participate and/or vote in the ASM 2024;
ii. Scanned copy of stock certificate in the name of the joint stockholder;
iii. Scanned copy of any valid government-issued ID;
iv. Active email address, contact number (mobile or landline).
c. For stockholders under the PCD Participant / Brokers Account or “Scripless Shares”:
i. Certificate of Ownership as of record date from the assigned broker;
ii. Scanned copy of any valid government-issued ID;
iii. Active email address, contact number (mobile or landline).
d. For corporate stockholders:
i. Secretary’s Certificate attesting to the authority of the representative to participate and/or vote in the ASM 2024;
ii. Scanned copy of stock certificate in the name of the corporate stockholder;
iii. Scanned copy of any valid government-issued ID;
iv. Active email address, contact number (mobile or landline).
3. Only those stockholders who have registered following the procedures above and stockholders who have voted shall be included for purposes of determining the existence of a quorum.
4. The proceeding during the Annual Stockholder’s Meeting shall be recorded as required by the Securities and Exchange Commission.
After registration, the stockholder shall continue by casting their votes either by 1.) Proxy or by 2.) Voting in Absentia via the provided Online Voting System, following the online application Registration form with the guidelines below:
1. Follow registration and participation procedure as indicated in the form.
2. Signify your intention to vote either by proxy or in absentia upon registration through the online registration form.
3. All agenda items indicated in the Notice of the Meeting is included in the Online Stockholder Voting System and the registered stockholder shall vote to Agree or Disagree, accordingly.
4. Once voting is completed in the Online Stockholder Voting System, the stockholder shall proceed to click on the <Submit> button to complete the process. Once submitted, the stockholder may no longer change the votes cast. The votes cast in absentia will have equal effect as votes cast by proxy.
For any clarifications or questions, you may contact us through Ms. Irish Chara Lawas at i.lawas@waterfronthotels.net or 0998-5948655.